Archives and Records Centre User Policy


The University Archives and Records Centre is a unique research facility housed within the library. It is home to the University of Winnipeg Archives and the Rare Book Collection. The university’s Freedom of Information and Protection of Privacy Office is also located here.

The Archives also shares its space with the United Church of Canada Archives Manitoba & Northwestern Ontario Conference Archives, as well as the offices of the Writers Collective and the United Nations Association.

The nature and rarity of some of the materials necessitate special procedures unique to the area. Permissible patron activities in other parts of the library are not permitted in this area. Below is a list of conditions which apply to all patrons wishing to use materials housed in the University Archives and Records Centre.

  1. SEATING: The University Archives and Records Centre is a research area. There is limited seating capacity and it is reserved exclusively for the use of individuals consulting materials from the University Archives and Rare Book Collection. 
  2. FACILITIES AND EQUIPMENT: There is a photocopier available for the use of researchers. There is also a microform reader/printer available for viewing items from the archives collection. Arrangements can also be made for specialized use of the reader-printers where appropriate. Please contact a staff member of the Archives & Records Centre to make arrangements.
  3. VISITING THE ARCHIVES: The Archives & Records Centre is open from 8:30 to 4:30 and walk-in visits are allowed; however, it is preferred that patrons wishing to consult archival materials or rare books make appointments in advance in order to ensure that a staff member is available to retrieve materials and provide reference assistance. Appointments to view rare books can be made using our online form. Archival reference questions should be directed to the University Archivist, by email at, or at (204) 786-9914.
  4. VIEWING MATERIALS: There is no direct patron access to archival records or rare books. Patrons will be asked to sign a register to use these materials before records or rare books are retrieved by a staff member. Please note that photo identification will be requested in order to access materials and will be returned when they are checked in. There will be a limit of three rare books or three archival containers signed out to any researcher at a time. Materials housed in the University Archives and Records Centre must be consulted in the Archives Reading Room. No archival materials or rare books shall be removed from the area for any reason without the written authorization of the University Archivist (in the case of archival records and rare books).
  5. REPRODUCTIONS: Due to the fragile condition of many of the rare books, and the unique nature of records, all photocopying of these materials must be approved by a staff member. Members of the university community may use their printing accounts to photocopy materials in accordance with theCopyright Act of Canada
  6. No food or beverage of any kind (regardless of container) may be consumed in the reading room.
  7. Access to the United Church Archives is the responsibility of those bodies. Archives staff will not provide reference or administrative services for these facilities. Please consult the appropriate offices for appointments, hours of service, and related matters.


Last updated June 23, 2010